SP important letters: 12th commerce sp letters: Secretarial Practice letters

SP important letters: 12th commerce sp letters:  Secretarial Practice letters

SP important letters

  1. Write a letter to the shareholder regarding the issue of Bonus Shares.
  2. Write a letter to the member for the issue of the Share Certificate.
  3. Draft a letter of allotment to the debenture holder.
  4. Write a letter to the debenture holder regarding payment of interest through an Interest Warrant.
  5. Draft a letter to the debenture holder informing him about the redemption of debentures.
  6. Write a letter to the depositor regarding the renewal of his deposit.
  7. Draft a letter to the depositor informing him about payment of interest electronically.

Registered Office: 24, Dimond House, Nariman Point,
Mumbai 400 021
CIN : L15522 MH 2000 PLC301244

Phone: 022-50202113                                                                                              Website: www.dimondlimited.com
Fax : 022-20304112                                                                                                   E-mail : dimond5@gmail.com
Ref. No. D/DEP/61/19-20                                                                                        Date: 22nd March 2019
Miss. Ashi Singh
26, Gulmohar Apartment,
Andheri (W)
Mumbai – 400 058.

Sub. : Renewal of Fixed Deposit

Dear Madam,
We hereby acknowledge the receipt of your application for the renewal of a deposit of ₹1,00,000 for a further period of two years. Along with the application we have also received the original Fixed Deposit Receipt (FDR) No. 4625, and the same has been placed before the Board for consideration and approval.

        The Board of Directors by passing a resolution at the Board meeting held on 17th March 2019 has decided to renew the deposits for a further period of 2 years on the same terms and conditions.

        A Deposit Receipt No. 5925 is enclosed along with this letter.
Thanking you,

Yours faithfully,
For Diamond International Ltd

Miss Kavya Ambani
Company Secretary

Encl : Fixed Deposit Receipt No. 5925


SP important letters

Letter for the issue of Bonus Shares:

Bonus Shares are fully paid up shares given by a company as a gift, out of its accumulated profits or reserves to existing equity shareholders in proportion to shares held by them. It is given free of cost.

Registered Office: 102, New MIDC, Usha Tower, Shahu Chowk,
Mumbai – 400 031.
CIN : L40407 MH 2005 PLC710007

Phone: 022-23252323                                                                                   Website: www.yashindustrieslimited.com
Fax : 022-23600445                                                                                      E-mail: yash30@gmail.com
Ref. No. Y/MR-B/5/19-20                                                                            Date: 16th October 2019
Ms. Yukta Shroff
715, Narayan Peth,
Laxmi Road,
Pune – 411 038

Sub. : Issue of Bonus Shares

Dear Madam,
I am directed by the Board of Directors to inform you that in accordance with the resolution passed in the Extra-ordinary General Meeting of the company held on 14th October 2019 Shareholders have unanimously approved the recommendation of the Board of Directors to issue Bonus Shares. Bonus Shares are issued in the ratio of 1:1, i.e. one additional equity share for every equity share held as on record date 13th October 2019.

The Details of the issue of Bonus Shares are as follows :

SP important letters

The Company has complied with the provisions for the issue of Bonus Shares. The Bonus Shares issued will rank pari passu with the existing equity shares.
Thanking you,

Yours faithfully,
For Yash Industries Limited
(Mr. S. R. Naik)
Company Secretary

Issue of Bonus Shares

Letter for the issue of Share Certificate :

A Share Certificate is a registered document of title to the shares issued by the company under the common seal duly stamped and signed by at least two Directors and countersigned by the Secretary of the company. Every company must issue or dispatch a Share Certificate to the allottee within two months after allotment of Shares.

issue of Share Certificate

Letter of Allotment of Debentures:

When a company allots debentures to the applicant, a Letter of allotment of debentures is sent to the debenture holders. This letter of allotment is to be preserved by the debenture holder as he gets Debenture Certificate in exchange for this letter.
This letter contains the details of the issue of debentures i.e: Number of debentures applied for, Number of debentures allotted, Distinctive numbers of debentures, Amount received, Types of debentures, Rate of Interest, Maturity date, etc.

Letter of Allotment of Debentures

Payment of Interest.

A deposit is a borrowed capital. Depositors get interest as a return on their investment of money in deposits. This letter is sent by the company to the depositor when interest on the deposit becomes due. In this letter, the Company Secretary gives detailed information about payment of interest such as – Amount of deposit, Rate of interest, Gross amount of interest, TDS, Net amount of interest, Interest Warrant No., etc. The company pays interest through) Electronically

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Reference: MHSB Books

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